TEAM RESPONSIBILITIES:

• Brainstorm and execute engaging activities and events for the MIST community leading up to tournament weekend

• Develop a variety of optional programs and experiences for competitors to attend during the tournament

• Plan and run the Spirit Zone throughout MIST weekend with volunteer support

• Collaborate with external organizations to bring valuable programming and resources to competitors

• Identify, reach out to, and coordinate with speakers for events and tournament programming

• Provide continuous programming during the tournament that gives competitors choice in how they engage

• Interact directly with competitors to enhance the overall MIST experience

YEARLY TIMELINE:

• Fall: Brainstorm programming concepts, begin outreach to external organizations and potential speakers, plan pre-tournament community engagement activities

• Winter–Early Spring: Finalize tournament weekend programming lineup, confirm speakers and organizational partnerships, coordinate Spirit Zone plans, recruit and prep volunteers, execute pre-tournament events

• Tournament Weekend: Run all optional programs and the Spirit Zone, manage speaker logistics, engage directly with competitors, adapt programming based on attendance and energy

• Post-Tournament: Debrief with team, gather feedback from competitors, follow up with partner organizations and speakers, document what worked and ideas for next season

TEAM RESPONSIBILITIES:

• Manage student registration via myMIST and serve as the primary point of contact for schools and teams

• Build genuine, lasting relationships with competitors, parents, teachers, masajid, and community organizations to drive competitor recruitment across New Jersey

• Develop new and creative outreach strategies to reach communities that haven't engaged with MIST before

• Hold in-person and online recruitment and info sessions at schools and masajid

• Create and maintain a network of school contacts, community leaders, and partners who champion MIST in their communities

• Train the wider MIST NJ team on representing the organization: consistent messaging, talking points, and materials

• Write, schedule, and send team emails and announcements. 

YEARLY TIMELINE:

• Fall: Map out target schools and communities, develop outreach strategies and materials, train the wider team on messaging, begin relationship-building, launch registration on myMIST, hold info sessions

• Winter–Early Spring: Execute outreach pushes, deepen community relationships, track and follow up on registration numbers, keep the full team updated on progress, send regular updates to registered teams

• Tournament Weekend: Support check-in and on-site registration needs, serve as a resource for teams

• Post-Tournament: Gather feedback, evaluate what worked, document new contacts reached, plan improvements for next season

TEAM RESPONSIBILITIES

• Serve as experts on the MIST Rulebook and ensure all competition rules and policies are followed.

• Recruit and coordinate professional judges for all competition categories and prepare judge orientation materials.

• Answer competitor questions regarding rules, categories, and competition processes throughout the season.

• Design and coordinate competition logistics for tournament weekend.

• Manage competition operations within myMIST, including registrations, rosters, coalitions, competition data, and tournament setup.

• Support the Technology team with scorekeeping and competition data management.

• Train and onboard moderators and competition volunteers, ensuring they are prepared to independently facilitate competitions.

• Handle real-time competition issues, including finding last-minute judges, resolving disputes, and managing unexpected challenges.

• Secure venues, referees, equipment etc. for Sports/esports Weekend, as well as organize logistics for a spirited and competitive pre tournament event all while upholding MIST core values

YEARLY TIMELINE:

• Fall: Review and update the Rulebook, begin judge recruitment, host information sessions for new schools and teams, plan competition logistics and create moderator resources.

• Winter–Early Spring: Finalize judges and prepare judge materials, respond to competitor questions, prepare MyMIST (registrations, rosters, coalitions, and competition data), train moderators and onboard competition volunteers

• Tournament Weekend: Orient judges and volunteers, manage competition spaces and oversee competition flow, support scorekeeping and MyMIST operations, work alongside moderators and volunteers to troubleshoot issues and ensure competitions run smoothly

• Post-Tournament: Gather judge and competitor feedback, complete the competition audit and finalize national qualifiers, document improvements for the following season

TEAM RESPONSIBILITIES:

• Develop the yearly theme and build all visual branding around it

• Create informational graphics, flyers, and promotional content that follow the season's visual identity

• Manage all social media platforms (Instagram, Facebook, TikTok) and engage with the audience

• Capture photo and video content throughout the year and during tournament weekend

• Manage and maintain the MIST NJ website and YouTube channel

• Provide live tournament coverage, including social media posting, recap videos, and highlight reels

• Design season merchandise based on the yearly theme

• Support other committees with promotional materials and graphic design needs

• Develop, manage, and follow the content calendar

• Brainstorm and implement creative ideas for greater engagement and audience growth

YEARLY TIMELINE:

• Fall: Develop theme, establish visual identity and templates for the season, begin regular social media posting, design merch, start building pre-season hype

• Winter–Early Spring: Ramp up content promoting the tournament, support other committees with promotional needs, capture content at pre-tournament events

• Tournament Weekend: Provide live social media coverage, capture photo and video content, document the event for recaps and highlights

• Post-Tournament: Produce recap videos and highlight reels, post wrap-up content, gather engagement metrics, document what worked for next season

TEAM RESPONSIBILITIES:

• Develop and implement tech solutions to improve operations across all committees

• Work closely with other committees to understand their workflows and identify areas where technology can enhance efficiency

• Manage and maintain the myMIST registration and scorekeeping systems

• Set up and oversee projector systems and other tech infrastructure during tournament weekend

• Support the Competitions team with scorekeeping during the tournament

• Build and maintain any internal tools, automations, or systems the organization needs

YEARLY TIMELINE:

• Fall: Meet with each committee to understand their needs and pain points, begin developing tech solutions, familiarize the team with myMIST systems

• Winter–Early Spring: Build and test solutions, refine tools based on feedback, ensure registration and scorekeeping systems are tournament-ready

• Tournament Weekend: Set up and manage projector systems, run scorekeeping alongside Competitions, troubleshoot any tech issues in real time

• Post-Tournament: Debrief on what worked, document systems and solutions for future seasons, identify improvements for next year

TEAM RESPONSIBILITIES:

• Plan and execute all operational logistics for MIST tournament weekend, including venue setup and breakdown, food service, decor, prayer accommodations, and security support

• Recruit, train, and manage volunteers for tournament weekend and other events

• Assist with venue scouting, selection, insurance, and contractual requirements

• Support cross-committee initiatives and provide logistical support for pre-tournament events, including the annual fundraising gala

• Coordinate vendor communication and manage day-of operational challenges

YEARLY TIMELINE:

• Fall: Begin venue scouting and selection, start volunteer recruitment, support gala logistics

• Winter–Early Spring: Finalize venue contracts and insurance, plan food and decor logistics, train volunteers, coordinate with committees on tournament needs

• Tournament Weekend: Oversee all setup and breakdown, manage volunteers, coordinate food service and vendors, handle prayer spaces, respond to operational issues in real time

• Post-Tournament: Debrief with team, document what worked and what to improve, close out vendor accounts